The mentors for the dissertation project are already proposed at the time of registration for the PhD program. Applicants, therefore, should as a first step contact potential mentors to discuss their professional qualification and their willingness to participate in the dissertation project. Officially the director of BayNAT appoints the mentorate after the application has been accepted.
As a rule the mentorate consists of three scientists, who are able to professionally supervise the research project from different view points.
If a mentor cannot attend to the dissertation any more, the director will nominate (by request of the doctoral student in accordance with the mentorate) a substitute member. The Regulations do not demand for presenting the reasons for the retreat from the mentorate.
You need to draft a Supervisory Agreement with the supervisor (see example above). It is also a precondition to get funding within the UBT Graduate School.
One task of the mentorate is to give advice to the doctoral student with respect to research. This is formally realized by discussing the research plan and the annual reports required for the doctoral program. But also in daily research routine the mentors - in particular the supervisor - should be available for discussing questions and problems.
The mentorate gives advice with regard to selecting the required achievements like courses, possible stays abroad and conferences. It takes care, that a balanced selection is chosen from the catalogue of achievements offered within the graduate school in order to promote the candidate's professional and so-called "key skills".
The achievements are formally proposed by the mentorate (resp. the supervisor) at the admission to the doctoral exam and confirmed by the steering committee.
The mentorate also supervises the doctoral student during the writing process of the dissertation. The target date to submit the dissertation should be arranged in agreement with the mentorate.
The doctoral student and the mentorate will meet regularly - it is reasonable to do so at least once per semester.